continued from Contract Policies page 1....
 

CANCELLATION POLICY
 

As it is difficult to reschedule space without adequate advance notice, we must charge an assessment for cancellations and reductions in attendance by your group.  The assessment will be charged based upon your written notification to the conference office according to the following schedule:

Written notice received within
               120 days or more prior to scheduled date...................          No Charge                     No Charge
               30 to 120 days prior to scheduled date........................    10% of Contract Price       $182.00
               30 days or less prior to scheduled date..........................   25% of Contract price     $455.00

PAYMENT

All groups will be expected to pay in full upon departure unless prior arrangements have been made.  If special advance arrangements have been made, payment is due within 30 days from the billing date.  All material balances greater than 180 days outstanding will be turned over to a collection agency.  All groups agree to pay any attorney’s fees and /or collection costs that might be incurred by the University of Georgia in the collection of unpaid balances.

GENERAL INFORMATION

Alcoholic beverages are allowed but discretion should be used when youth groups are on the 4-H Center.  At events where alcoholic beverages are served to adults of the legal age The University of Georgia has adopted the following guidelines:
    1.  Alcoholic beverages are not allowed outside the predetermined boundaries for the event.
    2.  Food, as well as plenty of non-alcoholic beverages must, be available.
    3.  Additional alcohol must not be served to any participant who appears to have exceeded his/her limit.

• Service of alcoholic beverages must be discontinued at least one hour before event is scheduled to end.
• A bartender must serve alcoholic beverages and self-service is not allowed.

           
Chaperones: Youth groups using Rock Eagle should provide at least one responsible adult chaperone for every ten young people under the age of 18.

Check Out Time:  Check out time for groups will be 10:00 A.M.   (8:00 A.M. for 4-H Environmental Education groups)   Groups checking out after 10:00 A.M. will be charged for another full day unless otherwise specified on contract.

Driving on 4-H Center: The speed limit on the Rock Eagle campus is 24 miles per hour.  Guests should constantly watch for children crossing the road.  Georgia 4-H does not allow youth under the age of 18 to drive on the Rock Eagle campus.   Rock Eagle does not allow people to be transported in the back of trucks or in the trunk of cars.

Utility Vehicles:  Groups bringing utility vehicles (golf carts, etc.) must follow the Rock Eagle 4-H Center policy on the use of utility vehicles.  The policy is available to those groups that make prior arrangements with the Conference Office.

Loss or Damage:  Groups will be billed for the cost of repairs or replacement of lost or damaged Rock Eagle 4-H Center property.  Groups that leave the Center with large amounts of litter on the grounds will be billed a minimum of $250.00 for clean up.  The Area Coordinator will make this determination.

Lost and Found: Items that are found at Rock Eagle are tagged by date and location where found.  You may call the Housekeeping Department at 706-484-2815 to see if any lost items were found or turned over to Rock Eagle personnel.  After 30 days if no one claims these items they are given to charity.

Pets:  No pets, livestock or horses are allowed on the Center.

Possession and use of illegal substances and firearms are prohibited at Rock Eagle 4-H Center.   Violators will be asked to leave the 4-H Center.

Recreational:  The use of pools, waterslide, recreation areas and recreational equipment are available to groups on a first-come, first-serve basis and must be contracted through the Conference office. If using the pool, it is the responsibility of your group to provide a lifeguard with a current American Red Cross Lifesaving Certification and valid drivers license.  Keys will be issued only to certified lifeguards.  

The use of skateboards, roller-skates and scooters is not permitted at Rock Eagle.

Miniature Golf:  An eighteen-hole miniature golf course is available upon request for an additional fee.

Ropes Course Instruction:  Our Project Adventure ropes course is also available on a first-come, first serve basis for an additional fee.  Arrangements may be made through the Conference Office in order to secure the appropriate number of instructors for your group.

Security:  A security guard is at the gate 24 hours a day when there are guests on the Center.  Every vehicle that enters the 4-H Center will receive a parking pass.  Guests may be required to give their name and tag number before receiving a parking pass.  Although there are no curfew hours, we ask that you be considerate of other groups on the Center and observe AQuiet Hours@ of 11:00 p.m. - 7:00 a.m.

Smoking:  University of Georgia regulations do not permit smoking inside the cottages or other buildings on the
4-H Center.  The Area Coordinator may assign designated smoking areas.

Vending Machines and Souvenirs:  The 4-H Gift Shop has soft drinks and snack machines available 24 hours a day.  The 4-H Gift Shop souvenir area is open during most evening hours and Saturdays while groups are on the Center.  Arrangements can be made through the Conference Office for additional hours.

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